Attendees: Ray Menard, Gregg Dahmen, Dennis Wicks, Alec Pennington, Maggie Schmidt, Gary Nelson, and Kathy Stafford

Meeting was called to order at 10:00 AM by President Alec Pennington

Minutes of May 24, 2023 meeting were approved.

Treasurer Report- Gary Nelson presented financial report.  After depositing Stump Dump, Wildfire Prevention and Arts/Crafts monies the balance at Umpqua bank is $17,538.40.  Gary found a note regarding a $1500 emergency fund.  None of the Directors know what that is.   Gary will talk to Chuck.

New Business:

Reviewed May Stump Dump event.  Need to determine who owns creating these events. Alec will talk with Jesse (Public Works).  We would consider having a summer and fall event. Before the next event we need to think about vendor aprons for collecting money, possibly a receipt book, decide what info we really need to collect.

Need a storage facility.  The golf cart garages are $31 a month which seems to be our best option.  Firewise is on the waiting list. Maggie will call and check on our position in que.

Umpqua Bank update- Signature card is ready.  Greg has signed, Alec, Gary & Dennis will go soon. 

Washington Secretary of State amended return.  Maggie will file this week. It will take approximately

90 days.  This amended return will confirm the new Directors on the Dept of Revenue UBI page and

remove the outgoing Directors.

Reviewed Fire Assessments.  Dennis, Alec and Gary received training from Ray.  Ray will take several available assessment forms and work on creating a single form that works for us. 

Reviewed Address Markers- currently have 2 on waiting list.  Alec and Ray will go to the Firehouse following this meeting to move the yellow markers and tools from the Firehouse to Alec’s garage.   

Discussion of the LCMC request for reimbursement of the fire hydrant quick connects.  Total of invoice

$10,800.  The motion to not reimburse LCMC was unanimously approved.  Motion to contribute a % of labor costs for LCMC public works personnel at the next Stump Dump event was unanimously approved. 

Discussion of how to educate more people about what Firewise offers.  Suggestions:  new Buyers packets, ask Lisa to add to Friday email blasts occasionally.

Firewise Meetings will be at 10:00 am in the LCMC boardroom the second Wednesday of each month.

Ray has admin rights to the LC Firewise Facebook page.  There needs to be a few questions at the New

Member request page to prevent scammers from joining.  Ray will speak with Dave Peterson for ideas. Dennis still needs Admin rights.

Central Document repository- (Google Workspace)  Alec continues to work through the challenges of setting up a non-profit account. As of today, it is not functional.

Website- Dave may remain as webmaster.  Alec will discuss with Dave.  Suggestion to link the Facebook Page and the Website. 

The LCMC office has a photo of a home burning here at Lake Cushman.  Discussed any potential copyright infringements. Looking for the details of the fire. Would like to enlarge it to poster size for our Firewise booth displays.

The NFPA (National Fire Protection Association) guidelines seem to be in conflict with some of the LCMC Architecture Committee policies.  Table this for today.

Old Business

The Firewise By-laws & Articles of Incorporation need to be reviewed and updated.  Alec provided draft copies of both the Bylaws and the Articles of Incorporation he created. Determine if we use the term “Member” vs Contributor.  Discussion on who will sign the Articles of Incorporation as the “Agent”.  Plan to dedicate the September Firewise meeting to full discussion.

Refresh our display materials, “go” kits etc.  Rays demo trailer. Postpone discussions until early 2024.  Needed May 2024.

Plan Annual Meeting possibly on Wildfire Prevention Day 2024

Meeting was adjourned at 12:00

Next meeting will be July 12th, 10 am at LCMC.